Stillwater Surveillance Accountability
Public-records guide · November 2026 review
STILLWATER, MINNESOTA · PUBLIC RECORDS
Follow the public records from the first camera agenda items to the dates written into the Flock and Urban SDK agreements.
THE THREAD TO FOLLOW
Agenda items, approvals, signatures, and contract terms are distinct milestones.
The supplied Flock agreement has signing dates that require reconciliation with special terms.
Installation and settings changes need their own dated records.
Dated record
Twenty-three dated entries from the public-record review through October 16, 2026. An agenda item, vendor signature, council approval, report, and written contract term are distinct kinds of evidence. A scheduled term is not proof of installed equipment, active features, or data sharing. Search or filter below; expand Evidence notes and source links for the full citations and limits.
23 events · 2024–2028
23 of 23 events
Council meeting. The official council archive lists the Downtown Safety Camera Project as workshop item 3. The recording index locates the item at 28:34. Evidence limit: Agenda and player navigation verified; the speech and any decision were not verified. This does not establish an installation date.
Open council recording · Item 3 · seek to 28:34Council meeting. The official council agenda lists “Police Department Purchase Request for Camera System and License Plate Reader” as consent item 25. Evidence limit: The agenda establishes consideration, not the vote or installation. No speech finding is attributed to this recording.
Open council recording · Item 25 · earlier review recorded 2:59:52; confirm in playerCouncil approval. The council minutes record consent-agenda approval of the Speed and Traffic Calming Solution Agreement. The accompanying memo states $17,825 annually and an equal Police/Engineering funding split. Evidence limit: Approval is distinct from a signed City copy or payment. The equal split applies to this agreement; it is not established for 2026.
Read council minutes · S12 · PDF p. 2Contract milestone. The supplied agreement’s special terms state January 6, 2026 through January 5, 2028. Evidence limit: The general installation-trigger language and later signatures differ. This date is a written term, not verified installation or service commencement.
Read Flock agreement · S1 · PDF pp. 2–3, 5Campaign finance. The campaign filing lists Tom Weidner, employer Eckberg Lammers, contributing $500 to Mueller for Sheriff. Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
S19 · PDF p. 4Campaign finance. The same filing lists Brian Mueller, employer City of Stillwater, contributing $1,000. Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
S19 · PDF p. 4Signature. The vendor signature in the supplied executed copy is dated January 30, 2026. Evidence limit: A vendor signature does not establish City execution or camera operation on this date.
Read signature page · S1 · PDF p. 5Document version. The agreement includes terms labeled last updated February 16, 2026, after the vendor signature date. Evidence limit: This is a document-version date. The signing envelope and controlling terms are still needed; the mismatch alone does not establish invalidity.
Read included terms · S1 · included terms after signature pageSignature. The City signature page is dated March 3, 2026. The order lists a $139,800 annual price and $279,600 total. Evidence limit: Execution does not resolve the effective-start-date question or prove installed inventory and enabled features.
Read City signature · S1 · PDF p. 5Council meeting. The prior caption-based review covers council questions about sharing, deletion, audits and the agreement. Evidence limit: This entry carries forward the historical transcript review; no fresh audio verification was performed. Timestamps are navigation aids.
Watch approval discussion · 1:29:20–1:29:44 · caption-based locatorCampaign finance. The filing describes this receipt as a loan from the candidate. A loan is distinct from a contribution. Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
S19 · PDF p. 5Staff recommendation. The Chief’s memo asks the Mayor and Council to approve Policy360. It describes accreditation, Minnesota-focused policies and field access as reasons for switching from Lexipol. Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
S18 · PDF p. 1News coverage. FOX 9’s report includes Stillwater and attributes examples of crime-solving benefits to a council member. Evidence limit: This is the story’s publication date, not the date of the reported cases or a new council decision. Case claims were not independently verified.
Read FOX 9 story · Corin Hoggard · published August 14, 2026, 5:01 PM CDTCouncil meeting. The reviewed workshop transcript includes a Placer.ai segment beginning at 0:13:16. Evidence limit: Placer.ai is separate from Flock and Urban SDK. The available transcript ended around the workshop recess; regular-meeting and open-forum discussion were not covered.
Watch Placer.ai workshop item · 0:13:16–0:14:32 · caption-based locatorCouncil meeting. The historical transcript review records questions and statements about audit practices, sampling and sharing. Evidence limit: The transcript was retrieved through adjournment for focused Flock review. No fresh audio verification or audit-log validation was performed.
Watch audit discussion · 1:14:58–1:15:59 · caption-based locatorSignature. The vendor signature in the later executed copy is dated September 30, 2026. Evidence limit: City signatures follow on October 6. Vendor execution does not establish enabled local features or data flows.
Read vendor signature · S9 · PDF p. 8Council approval. The October 6 minutes record consent-agenda approval of the Professional Services Agreement with Urban SDK. Evidence limit: These official minutes were supplied in the upcoming October 20 packet for approval. Consent approval does not establish operational configuration.
Read council minutes · S10 · PDF p. 5Signature. The later signed copy has City signatures dated October 6. Exhibit A lists M1/M2, Collision Index and two admin seats, with a discounted $10,000 total; the memo says $10,000 per year for two years. Evidence limit: Reconcile the billing language and funding allocation. Purchased scope does not prove enabled features, Flock integration or actual use.
Read City signatures · S9 · PDF p. 7Scheduled meeting (upcoming at the October 16 review). The published agenda includes the signed Urban SDK attachment and October 6 minutes submitted for approval. Evidence limit: Upcoming as of the October 16 review. This entry does not claim the October 20 meeting or approval of minutes has occurred.
Open October 20 agendaContract milestone (upcoming at the October 16 review). The executed exhibit states a term from November 1, 2026 to October 31, 2028. Evidence limit: This is a future contract date as of review, not a verified operational start. The earlier agreement’s stated expiry is November 18, 2026.
Read term in executed exhibit · S9 · PDF pp. 17–18Contract milestone (upcoming at the October 16 review). The 2025 agreement packet states an expiry of November 18, 2026. Evidence limit: This future expiry overlaps the new exhibit’s November 1 start. Confirm transition, credits and billing; overlap alone does not establish duplicate payment.
Read earlier term · S11 · PDF p. 2Contract milestone (upcoming at the October 16 review). The supplied special terms list January 5, 2028 as the end of the stated initial period. Evidence limit: Future written date only. Confirm the controlling start date and amendments before calculating renewal or notice deadlines.
Read Flock special terms · S1 · PDF p. 3Contract milestone (upcoming at the October 16 review). The executed exhibit’s stated term ends October 31, 2028. Evidence limit: Future contractual milestone, subject to any later amendment, extension or termination. It does not establish a local shutdown date.
Read executed exhibit · S9 · PDF pp. 17–18October 1, 2024. The Downtown Safety Camera Project appears on a workshop agenda.
November 6, 2024. A camera and plate-reader purchase request appears on the council agenda.
November 18, 2025. Council approves the earlier Urban SDK agreement on its consent agenda.
January 6. The Flock special terms list this start date.
January 30 and March 3. The supplied Flock agreement shows the vendor signature on January 30 and the City signature on March 3. The City Council discussed sharing, retention and approval on March 3.
July 21. The Police Chief recommends Policy360 in a staff memo.
September 6. The MNSec executive summary is dated September 6. Council discussed audit sampling on September 15.
October 6 and 20. Council approved the 2026 Urban SDK agreement on October 6, and the City signed it that day. The October 20 packet carries the signed agreement and the October 6 minutes.
November 1. The executed Urban SDK exhibit lists this as the scheduled start of its two-year term.
The Flock special terms list January 5, 2028 as the initial end date. The Urban SDK exhibit runs through October 31, 2028. Installation, activation and changes to sharing settings require separately dated records.
Council meeting. The official council archive lists the Downtown Safety Camera Project as workshop item 3. The recording index locates the item at 28:34.
Evidence limit: Agenda and player navigation verified; the speech and any decision were not verified. This does not establish an installation date.
Council meeting. The official council agenda lists “Police Department Purchase Request for Camera System and License Plate Reader” as consent item 25.
Evidence limit: The agenda establishes consideration, not the vote or installation. No speech finding is attributed to this recording.
Council approval. The council minutes record consent-agenda approval of the Speed and Traffic Calming Solution Agreement. The accompanying memo states $17,825 annually and an equal Police/Engineering funding split.
Evidence limit: Approval is distinct from a signed City copy or payment. The equal split applies to this agreement; it is not established for 2026.
Related findings: U06, U07 · What we know
Contract milestone. The supplied agreement’s special terms state January 6, 2026 through January 5, 2028.
Evidence limit: The general installation-trigger language and later signatures differ. This date is a written term, not verified installation or service commencement.
Related findings: F01 · What we know
Campaign finance. The campaign filing lists Tom Weidner, employer Eckberg Lammers, contributing $500 to Mueller for Sheriff.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P03 · What we know
Campaign finance. The same filing lists Brian Mueller, employer City of Stillwater, contributing $1,000.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P03 · What we know
Signature. The vendor signature in the supplied executed copy is dated January 30, 2026.
Evidence limit: A vendor signature does not establish City execution or camera operation on this date.
Related findings: F01 · What we know
Document version. The agreement includes terms labeled last updated February 16, 2026, after the vendor signature date.
Evidence limit: This is a document-version date. The signing envelope and controlling terms are still needed; the mismatch alone does not establish invalidity.
Related findings: F09 · What we know
Signature. The City signature page is dated March 3, 2026. The order lists a $139,800 annual price and $279,600 total.
Evidence limit: Execution does not resolve the effective-start-date question or prove installed inventory and enabled features.
Related findings: F01, F02 · What we know
Council meeting. The prior caption-based review covers council questions about sharing, deletion, audits and the agreement.
Evidence limit: This entry carries forward the historical transcript review; no fresh audio verification was performed. Timestamps are navigation aids.
Campaign finance. The filing describes this receipt as a loan from the candidate. A loan is distinct from a contribution.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P03 · What we know
Staff recommendation. The Chief’s memo asks the Mayor and Council to approve Policy360. It describes accreditation, Minnesota-focused policies and field access as reasons for switching from Lexipol.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P01 · What we know
News coverage. FOX 9’s report includes Stillwater and attributes examples of crime-solving benefits to a council member.
Evidence limit: This is the story’s publication date, not the date of the reported cases or a new council decision. Case claims were not independently verified.
Council meeting. The reviewed workshop transcript includes a Placer.ai segment beginning at 0:13:16.
Evidence limit: Placer.ai is separate from Flock and Urban SDK. The available transcript ended around the workshop recess; regular-meeting and open-forum discussion were not covered.
Council meeting. The historical transcript review records questions and statements about audit practices, sampling and sharing.
Evidence limit: The transcript was retrieved through adjournment for focused Flock review. No fresh audio verification or audit-log validation was performed.
Signature. The vendor signature in the later executed copy is dated September 30, 2026.
Evidence limit: City signatures follow on October 6. Vendor execution does not establish enabled local features or data flows.
Related findings: U01 · What we know
Council approval. The October 6 minutes record consent-agenda approval of the Professional Services Agreement with Urban SDK.
Evidence limit: These official minutes were supplied in the upcoming October 20 packet for approval. Consent approval does not establish operational configuration.
Related findings: U01 · What we know
Signature. The later signed copy has City signatures dated October 6. Exhibit A lists M1/M2, Collision Index and two admin seats, with a discounted $10,000 total; the memo says $10,000 per year for two years.
Evidence limit: Reconcile the billing language and funding allocation. Purchased scope does not prove enabled features, Flock integration or actual use.
Related findings: U01, U02, U03, U04 · What we know
Scheduled meeting · Upcoming at review. The published agenda includes the signed Urban SDK attachment and October 6 minutes submitted for approval.
Evidence limit: Upcoming as of the October 16 review. This entry does not claim the October 20 meeting or approval of minutes has occurred.
Contract milestone · Upcoming at review. The executed exhibit states a term from November 1, 2026 to October 31, 2028.
Evidence limit: This is a future contract date as of review, not a verified operational start. The earlier agreement’s stated expiry is November 18, 2026.
Related findings: U01 · What we know
Contract milestone · Upcoming at review. The 2025 agreement packet states an expiry of November 18, 2026.
Evidence limit: This future expiry overlaps the new exhibit’s November 1 start. Confirm transition, credits and billing; overlap alone does not establish duplicate payment.
Related findings: U06 · What we know
Contract milestone · Upcoming at review. The supplied special terms list January 5, 2028 as the end of the stated initial period.
Evidence limit: Future written date only. Confirm the controlling start date and amendments before calculating renewal or notice deadlines.
Related findings: F01 · What we know
Contract milestone · Upcoming at review. The executed exhibit’s stated term ends October 31, 2028.
Evidence limit: Future contractual milestone, subject to any later amendment, extension or termination. It does not establish a local shutdown date.
Related findings: U01 · What we know
Return to the full source register for documents and dates, or continue to the original dashboard for its interactive views. A missing record is a question to pursue—not evidence of an answer.
Stillwater Surveillance Accountability · Based on records reviewed in 2026. Check the cited document and date before treating a finding as current.
Council meeting. The official council archive lists the Downtown Safety Camera Project as workshop item 3. The recording index locates the item at 28:34.
Open council recording · Item 3 · seek to 28:34
Evidence limit: Agenda and player navigation verified; the speech and any decision were not verified. This does not establish an installation date.
Council meeting. The official council agenda lists “Police Department Purchase Request for Camera System and License Plate Reader” as consent item 25.
Open council recording · Item 25 · earlier review recorded 2:59:52; confirm in player
Evidence limit: The agenda establishes consideration, not the vote or installation. No speech finding is attributed to this recording.
Council approval. The council minutes record consent-agenda approval of the Speed and Traffic Calming Solution Agreement. The accompanying memo states $17,825 annually and an equal Police/Engineering funding split.
Read council minutes · S12 · PDF p. 2
Read agreement and memo · S11 · PDF pp. 1–2
Evidence limit: Approval is distinct from a signed City copy or payment. The equal split applies to this agreement; it is not established for 2026.
Related findings: U06, U07 · What we know
Contract milestone. The supplied agreement’s special terms state January 6, 2026 through January 5, 2028.
Read Flock agreement · S1 · PDF pp. 2–3, 5
Evidence limit: The general installation-trigger language and later signatures differ. This date is a written term, not verified installation or service commencement.
Related findings: F01 · What we know
Campaign finance. The campaign filing lists Tom Weidner, employer Eckberg Lammers, contributing $500 to Mueller for Sheriff.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P03 · What we know
Campaign finance. The same filing lists Brian Mueller, employer City of Stillwater, contributing $1,000.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P03 · What we know
Signature. The vendor signature in the supplied executed copy is dated January 30, 2026.
Read signature page · S1 · PDF p. 5
Evidence limit: A vendor signature does not establish City execution or camera operation on this date.
Related findings: F01 · What we know
Document version. The agreement includes terms labeled last updated February 16, 2026, after the vendor signature date.
Read included terms · S1 · included terms after signature page
Evidence limit: This is a document-version date. The signing envelope and controlling terms are still needed; the mismatch alone does not establish invalidity.
Related findings: F09 · What we know
Signature. The City signature page is dated March 3, 2026. The order lists a $139,800 annual price and $279,600 total.
Read City signature · S1 · PDF p. 5
Read order terms · S1 · PDF pp. 2–3
Evidence limit: Execution does not resolve the effective-start-date question or prove installed inventory and enabled features.
Related findings: F01, F02 · What we know
Council meeting. The prior caption-based review covers council questions about sharing, deletion, audits and the agreement.
Watch approval discussion · 1:29:20–1:29:44 · caption-based locator
Watch sharing discussion · 1:23:47–1:24:03 · caption-based locator
Evidence limit: This entry carries forward the historical transcript review; no fresh audio verification was performed. Timestamps are navigation aids.
Campaign finance. The filing describes this receipt as a loan from the candidate. A loan is distinct from a contribution.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P03 · What we know
Staff recommendation. The Chief’s memo asks the Mayor and Council to approve Policy360. It describes accreditation, Minnesota-focused policies and field access as reasons for switching from Lexipol.
Evidence limit: Documented chronology; no causal exchange or legal conflict established. The proposal is unsigned and council approval is unverified.
Related findings: P01 · What we know
News coverage. FOX 9’s report includes Stillwater and attributes examples of crime-solving benefits to a council member.
Read FOX 9 story · Corin Hoggard · published August 14, 2026, 5:01 PM CDT
Evidence limit: This is the story’s publication date, not the date of the reported cases or a new council decision. Case claims were not independently verified.
Council meeting. The reviewed workshop transcript includes a Placer.ai segment beginning at 0:13:16.
Watch Placer.ai workshop item · 0:13:16–0:14:32 · caption-based locator
Evidence limit: Placer.ai is separate from Flock and Urban SDK. The available transcript ended around the workshop recess; regular-meeting and open-forum discussion were not covered.
Council meeting. The historical transcript review records questions and statements about audit practices, sampling and sharing.
Watch audit discussion · 1:14:58–1:15:59 · caption-based locator
Evidence limit: The transcript was retrieved through adjournment for focused Flock review. No fresh audio verification or audit-log validation was performed.
Signature. The vendor signature in the later executed copy is dated September 30, 2026.
Read vendor signature · S9 · PDF p. 8
Evidence limit: City signatures follow on October 6. Vendor execution does not establish enabled local features or data flows.
Related findings: U01 · What we know
Council approval. The October 6 minutes record consent-agenda approval of the Professional Services Agreement with Urban SDK.
Read council minutes · S10 · PDF p. 5
Read October 6 packet · S6 · item 32; memo starts packet p. 258
Evidence limit: These official minutes were supplied in the upcoming October 20 packet for approval. Consent approval does not establish operational configuration.
Related findings: U01 · What we know
Signature. The later signed copy has City signatures dated October 6. Exhibit A lists M1/M2, Collision Index and two admin seats, with a discounted $10,000 total; the memo says $10,000 per year for two years.
Read City signatures · S9 · PDF p. 7
Read purchased scope and price · S9 · PDF pp. 17–18
Evidence limit: Reconcile the billing language and funding allocation. Purchased scope does not prove enabled features, Flock integration or actual use.
Related findings: U01, U02, U03, U04 · What we know
Scheduled meeting · Upcoming at review. The published agenda includes the signed Urban SDK attachment and October 6 minutes submitted for approval.
Evidence limit: Upcoming as of the October 16 review. This entry does not claim the October 20 meeting or approval of minutes has occurred.
Contract milestone · Upcoming at review. The executed exhibit states a term from November 1, 2026 to October 31, 2028.
Read term in executed exhibit · S9 · PDF pp. 17–18
Evidence limit: This is a future contract date as of review, not a verified operational start. The earlier agreement’s stated expiry is November 18, 2026.
Related findings: U01 · What we know
Contract milestone · Upcoming at review. The 2025 agreement packet states an expiry of November 18, 2026.
Read earlier term · S11 · PDF p. 2
Evidence limit: This future expiry overlaps the new exhibit’s November 1 start. Confirm transition, credits and billing; overlap alone does not establish duplicate payment.
Related findings: U06 · What we know
Contract milestone · Upcoming at review. The supplied special terms list January 5, 2028 as the end of the stated initial period.
Read Flock special terms · S1 · PDF p. 3
Evidence limit: Future written date only. Confirm the controlling start date and amendments before calculating renewal or notice deadlines.
Related findings: F01 · What we know
Contract milestone · Upcoming at review. The executed exhibit’s stated term ends October 31, 2028.
Read executed exhibit · S9 · PDF pp. 17–18
Evidence limit: Future contractual milestone, subject to any later amendment, extension or termination. It does not establish a local shutdown date.
Related findings: U01 · What we know